Make The Trails Your Venue
Hosting Events At Trails
Host your event at one of our six trail networks! We’re all about sharing great trails and keeping the good times rolling. To ensure our trails remain in the condition expected by riders, the city, and governing bodies, we have a few simple requirements to support a successful event while keeping the trails minty fresh. In return for a rider-based event fee, we’ll provide a letter of support and help promote your event.
Fees & Policy
Our Ask
-
Race
$20 per rider, per event day (ex: 100 riders, 2 days between practice & race, 100 × 20 × 2 = $4,000)
Brand Event (with casual riding, i.e Demos)
Drop in style (uncounted riders) $1,000 donation
Ticketed/exact rider count $15 per rider per event day
Brand Engagement (no riding)
$500 donation per activation day -
The fee structure applies to the following networks:
Smith Creek, Gillard, CrawfordFor events at Knox and Lake Country Jack Seaton. Feel free to reach out for more information or contact the respective city.
-
To make sure our trails maintain a level of standard expected by our members, the city, and governing bodies, these fees are in place to help maximize your event success and keep the trails minty fresh.
The three applicable trail networks (Smith Creek, Gillard, Crawford) are 100% supported by volunteer efforts and member dollars/donations. They are the largest networks under our jurisdiction and requires an immense amount of volunteer hours to maintain. Your event fee bolsters our volunteers' resources and allows for a quick revival of any damaged trails back to pre-event conditions.
After years of advocacy work, MTBCO has secured a baseline level of support directly from the City of Kelowna and Lake Country to help maintain Knox and Jack Seaton/LC bike park. For these locations, please follow the municipality's guidelines. -
Our fee structure is in place based on stakeholders and members' feedback over the years to prevent rapid degradation of trails. As an organization we believe select groups are exempt as they do not impact the trails to this extent and/or have formed partnerships with MTBCO.
Exempt:
- Local bike shop group rides
- local bike coaching groups
- smaller (under 40 participants) exclusive non-public facing and non-paid casual team rides (ex: Local business team ride)
How It Works
-
1. Get in touch
Let us know what kind of event you're hosting (Race, demo/brand initiative, etc) and the exact or approximate rider numbers, along with the core trails that will be ridden.
-
2. Pay the requested event fee
A representative of MTBCO will reach out with an invoice. This fee goes directly to a trail maintenance team that repairs and refreshes the trails to pre-event conditions.
-
3. You're granted a letter of support
Not only do you have our show of support, we will also gladly add your event to our event calendar and inform our members making sure your event is a success!
Special Sponsor partnerships
Have Other Partnership Ideas?
From trails to events, we’re excited to showcase your brand in ways that stand out. Have a unique idea or want to get involved? Reach out and let’s make it happen.